Accounting Products
Accounts Receivable
Keep track of billings and payments and automatically post to the Job Cost and General Ledger modules
Our CAPS system offers a comprehensive solution for managing billings and payments, seamlessly integrating with the Job Cost and General Ledger modules to ensure accurate financial tracking and reporting. This sophisticated system effortlessly handles all aspects of monetary transactions, from deposits to customer invoicing, utilizing various billing methodologies to cater to different business needs.
Once invoices are inputted and payments assigned, CAPS automates the financial flows into the Job Cost module, simplifying the task of maintaining up-to-date and accurate financial records. It ensures that all financial transactions are correctly reflected on both the jobs and the balance sheet, thereby streamlining the accounting process and minimizing errors.
The system is equipped with several advanced features that enhance its functionality. It facilitates the recording and matching of cash receipts to their respective invoices, ensuring all payments are accounted for and correctly allocated. Moreover, it provides detailed reports on the aging of receivable balances by customer, which can be viewed in detail or summary form, and includes options to print statements with retainage, thus offering robust control over receivables.
For user convenience, an online inquiry feature enables quick access to customer accounts, allowing for real-time financial management and prompt customer service. The system also automatically generates and prints accounts receivable statements to maintain consistent communication with customers regarding their account status.
Additionally, CAPS supports the preparation of standard invoices as well as specialized forms such as AIA Header and Continuation Sheets for construction-related billing. It also enables the automatic creation of invoices for contract jobs and the calculation of service charges. Flexible billing options accommodate various preferences, including billing by item code, time and materials, unit cost, or job progress.
Overall, the CAPS system ensures efficient and effective financial management, allowing your business to maintain precise records and improve operational workflows seamlessly.
Accounts Payable
Easy Reporting to Ensure Timely Payments to Vendors
CSSI’s Accounts Payable Module is designed to enhance efficiency and provide flexibility in managing vendor payments. This robust module supports easy and timely operations through its various reporting features, such as Aging and Cash Requirements reports, which facilitate quick reviews of financial obligations and help in planning cash flows effectively.
The module allows for the issuance of checks from multiple bank accounts, offering the flexibility to select and revise payments as needed. This capability ensures timely responses to vendor payment demands and aids in managing cash requirements both currently and for future needs, detailed by vendor or job per vendor. Additionally, the vendor list can be effortlessly exported to a file, enhancing data accessibility and management.
CSSI’s advanced imaging process integrates invoices and supporting documentation seamlessly, linking these directly to the appropriate Job, Equipment, and General Ledger accounts. This integration not only simplifies the payment process but also ensures that all costs are automatically posted where they should be, minimizing manual entry errors and improving financial accuracy.
The module also supports the recording of manual checks and provides online access to comprehensive vendor information, including details on both outstanding and paid items. This transparency helps in reconciling payables bank accounts and facilitates accurate financial reporting. Specific features such as the capability to pay invoices by job, the printing of 1099 forms, and electronic reporting of these forms add to the module’s utility.
Furthermore, the Accounts Payable Module includes functionalities for tracking invoices that have been received but not yet approved, ensuring that payments are made only for verified expenditures. It also comes equipped with a Check Reconciliation module, rounding out its comprehensive suite of tools designed to streamline vendor payments and financial management within the organization.
General Ledger
We've worked with CPAs and construction companies for almost 40 years to make sure you have the reports you need when you need them
For nearly four decades, we have collaborated with CPAs and construction companies to ensure that you have access to the essential financial reports exactly when you need them. Our CAPS system comes equipped with a range of ‘out of the box’ reports that enable your company to swiftly and accurately assess its financial standing.
Our offering includes comparative financial reports that allow you to evaluate current year results against those of previous years or against predetermined budget amounts. The General Ledger, a critical component of our system, is intricately linked to almost all other modules within CAPS, ensuring comprehensive and seamless integration of financial data.
Key features of our financial reporting system include:
- Monthly and year-to-date operating results reflected in detailed financial reports.
- Preservation of all transaction details for both the current and previous accounting years, ensuring a robust historical record.
- An automatic interface that facilitates the exporting of data directly into spreadsheets, enhancing usability and accessibility.
- Capability to generate consolidated financial reports for a unified view of your company’s financial health.
- Options to print essential financial documents such as the Balance Sheet, Income Statement, Trial Balance, and Detail Ledger for currently open periods.
- Flexibility in managing multiple accounting periods simultaneously, including those from both previous and current years, which allows for ongoing financial assessment and reporting.
This comprehensive suite of features not only streamlines the financial management process but also empowers your company to make informed decisions based on accurate and timely financial data.
Depreciation
Stay on top of asset depreciation and automatically make proper entries to the General Ledger and Equipment modules
Effectively managing asset depreciation is crucial for companies with significant physical assets. Our application simplifies this essential task by automating the bookkeeping process, allowing you to concentrate on your core business activities without worrying about potential oversights in asset management.
Our Depreciation module is specifically designed to track the depreciation of assets recorded in your Equipment module and ensures that all corresponding entries are automatically posted to the General Ledger. This integration facilitates a seamless financial workflow and enhances the accuracy of your financial reporting. Whenever an asset is sold, the module automatically generates entries that reflect this change in the General Ledger accounts associated with the asset, its accumulated depreciation, and the sale of the asset.
The module supports various depreciation methods including straight-line, declining balance, and ACRS (Accelerated Cost Recovery System), providing flexibility to adapt to different accounting needs and regulatory requirements. Each month, as depreciation is applied, the module generates a detailed report. This report provides a clear and comprehensive view of the entries made to the General Ledger for each asset, ensuring transparency and aiding in financial analysis.
Additionally, the module offers the capability to monitor the status of some or all tracked assets at any time. Whether you need a simple itemization, balances on specific assets, or a complete overview of your fixed assets, our system provides the necessary tools to obtain these insights efficiently.
This robust functionality not only streamlines the process of tracking and managing asset depreciation but also ensures that your financial records are accurate, up-to-date, and fully reflective of your company’s current asset valuation.
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We look forward to speaking with you about the many ways we can improve your construction business needs!